Finding Focus in a Busy World
Have you ever looked at someone and wondered how they complete the most challenging tasks within a mere 20 minutes? Do you also feel deeply overwhelmed or paralyzed by the sheer number of tasks you have for the day? That's no way to live. So, it's time to shred the stress and learn to be highly productive through mindful scheduling.
We often confuse productivity and multitasking with near-unattainable perfection. In reality, it’s just utilizing time more efficiently and slotting tasks in a way which doesn't impact work time and quality.
To understand how such mindsets work, let's check out three habits of highly productive people and how the efficient daily planner and management app Acumen and its Smart Scheduler can help achieve the same.
1. Prioritize Your Long-Term Goals
Management mogul Peter F. Drucker had expressed that "there is nothing so useless as doing efficiently that which should not be done at all." Meaning that it's best not to get caught up in short-term goals when your long-term goals are catching dust.
To ensure your eyes are on the correct tasks that offer long-term results, schedule them realistically. To make these agendas work, try out Acumen's Smart Scheduler to set achievable, long-term goals. The app lets you specify the task name, timeframe, and the days you'll work on it. Acumen automatically calculates the time you should allot to specific tasks.
Moreover, you can modify the schedule and create timetables depending on changes in your daily plans. You can slow these under productivity tasks, which the algorithm schedules depending on your effort, enjoyability, and difficulty. Thanks to Acumen’s productivity and non-productivity time slots, you can assign long-term goals under the former and achieve them through automated schedules created just for you.
2. Break Your Tasks into Smaller Chunks
Are you feeling vividly overwhelmed by the enormity and time-sensitiveness of a task? Then it's time to learn about sub-tasks. When you have a difficult chore and don't want to procrastinate anxiously, break it into sub-tasks.
Sub-tasks are like meal prepping. You spend a substantial amount of time preparing and completing the smaller step. By doing so, you find it easier to complete the whole work. Breaking large tasks works wonders for complex schedules when you divide them into smaller steps. Acumen helps to set up these tasks and their sub-tasks by assigning them to your chosen cards. Finish the task, close the card, and you'll feel closer to work completion faster, with more efficiency.
3. Fight Your Biggest Phobia: Emails
For many, email is the worst enemy of productivity. While some people can promptly respond to emails with the required formality, tonality, and the right words in the right places, for many it’s an overwhelming task that takes the whole day.
Thankfully, there are ways to reduce this sense of overwhelming terror. Schedule time to check your inbox and reply during work hours. Doing so helps you to not frequently check inboxes and worry about the right time to send or read emails without delaying your responses.
To make this more efficient, you can use Acumen's Smart Scheduler. Create tabs with task names alongside the date and time for the reminders. From here, Smart Scheduler utilizes calculus to gauge your data to schedule your task, depending on your working calendar.
In short, high productivity comes from organizing your tasks, prioritizing your long-term projects, and letting Acumen's Smart Scheduler create comprehensive timetables that fit your life like a glove.